BOARD OF SELECTMEN
March 28, 2006
Minutes
The Board of Selectmen met on Tuesday, March 28, 2006 in the Town Hall Clark Room. Selectmen
Douglas A.G. Stevenson, Richard A. Allison, Timothy F. Hult, William R. Tice, Jr., and John D.
Williams were present for this meeting. Town Administrator Madonna J. McKenzie was also
present.
The meeting was called to order at 7:05 p.m. by Mr. Stevenson.
Town Administrator Report
Mrs. McKenzie reported that the Wilkins Lane Road Acceptance will have a Public Hearing on April
11, 2006. The Planning Board has sent a letter of recommendation indicating that Wilkins Lane
should be laid out as a public way.
Town Counsel has drafted a Declaration of Trust for the Board of Selectmen to use to establish a
Town of Carlisle Affordable Housing Trust. The draft was included in tonight’s report for the Board to
review and this matter will be discussed at the April 11th meeting with the Housing Authority
Committee.
The Highland Building has been the subject for many questions. Mr. Allison said that it is not in the
School Plan for any improvements. Mr. Stevenson suggested having a public discussion on the
Highland Building and the Board agreed that a time should be set aside, possibly within the next
meeting or the meeting thereafter.
Mrs. McKenzie informed the Board that they have received a letter from Sylvia Willard stating that
the Open Space and Recreation Plan has been conditionally accepted. A letter from the Board is
required for inclusion in the final document and Sylvia asked if that letter could be prepared by
March 31, 2006. On a motion made by Mr. Hult and seconded by Mr. Williams, it was unanimously
VOTED to authorize Chairman Doug Stevenson to work with Mrs. McKenzie to formulate a letter
to be included in the Open Space and Recreation Plan indicating the Boards support.
In regard to Technology in Town Hall, Mrs. McKenzie reported that she and Mr. Tice have had the
good fortune of meeting Mr. Ted Shaw, a resident in Town, who is willing to donate his services and
time as a computer consultant.
Community Input
Mr. John Ballantine was present to give the Board an update on the recent occurrences at Coventry
Woods. He said that Mark O’Hagan will meet with Carlisle Fire Chief David Flannery tomorrow
and then meet with the neighbors on Thursday.
Mr. Ballantine said that Mr. O’Hagan has agreed to some form of recapture, which could be
finalized by the end of next week.
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March 28, 2006
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Mr. Williams thanked Mr. Ballantine for all of the work he has done on this development.
Mr. Hult said that he would like to remind everyone about the importance of having a carbon
monoxide detector in their home.
Resignations
The Board was informed that Ray Bahr intends to resign from the Planning Board in May.
Appointment/Animal Inspector Nomination
On a motion made by Mr. Tice and seconded to Mr. Williams, it was unanimously VOTED to
nominate Lawrence A. Sorli as Animal Inspection for the Town of Carlisle.
Minutes
The minutes to the February 28, 2006 were approved as presented.
Public Hearing – Banta Davis (cont’d)
The Public Hearing for Banta Davis continued this evening. Cindy Nock, Mark Spears, and Allen
Deary were present from the Recreation Commission. Mr. Dale Harris was present from Dewberry
Goodkind, Inc. He spoke to the Board, explaining how he incorporated the requests from the Fire
Chief and the Planning Board. He spoke about the signs, which led to a discussion on whether
there would be too many signs. Mr. Tice asked if preparations had been made in the event that they
decide to put lights in Banta Davis. Allen Deary replied yes, and then explained what preparations
had been made. He said that he understood that this would require another site plan review. Mr.
Allison said that his concern was the cemetery. He felt it was necessary to have a greater buffer so
as to shield any noise or disturbances from the tennis courts to visitors in the cemetery. Mr. Deary
said that he would ask the landscape architect to look into this matter.
Mr. Deary said that they should have the bids in for the work on Banta Davis by April 18th. He then
began a discussion on various types of turf. The one he was most keen on was one used by Towns
such as Andover, Lexington, and Franklin. It is an artificial turf that is suppose to last about 13
years. The attributes are that it eliminates maintenance, such as mowing, and the use of fertilizer or
pesticides. It can be used day and night and during the winter too. Mr. Hult was concerned about
asking for the most expensive turf at Town Meeting in fear that the entire project might fail over
asking for too many extravagant items. The Board then discussed how the article should be
presented regarding the artificial turf.
Mr. Williams said that the most important thing is the overall need. Allen said that he has
supporting documents to present at Town Meeting which will clearly show why we need these fields.
On a motion made by Mr. Tice and seconded by Mr. Williams, it was VOTED to close the Public
Hearing for the Banta Davis Site Plan Review.
On a motion made by Mr. Williams and seconded by Mr. Tice, it was VOTED 4 yes, 0- no, 1
abstaining, to grant a waiver of the application fee and project review fee for the Site plan review for
the Banta Davis Playing Fields Expansion.
On a motion made by Mr. Williams and seconded by Mr. Tice, it was VOTED 4 yes, 0-no, 1
abstaining to grant a waiver of the requirement of Article IV, Section 4, of the Rules and Regulations
requiring landscaped islands to separate rows of parking within parking areas containing 25 or more
parking spaces, in order to maximize the number of parking spaces.
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March 28, 2006
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The Board reviewed the Findings. Mr. Stevenson read the following Decision.
At their regular scheduled meeting on March 28, 2006, the Board of Selectmen VOTED to approve
the site plan review with conditions by a vote of 4 yes 0 no with one abstaining because they were
not present for all of the public hearing process.
The Boards comments and amendments to the Conditions are listed below, but the Conditions
attached hereto are unchanged.
Condition #3 Signs – The Selectmen have final approval.
Condition #16 (at the end) Access to the parking lot shall be controlled in accordance with the
Police Chief’s direction and according to the Board of Selectmen.
Condition #18 (at the end) There will be nothing in this document that supersedes the language
from the 1973 Town Meeting vote relative to the intended usages of the Banta Davis property.
On a motion made by Mr. Allison and seconded by Mr. Tice, it was VOTED to approve the
Certificate of Decision Site Plan Special Permit, Phase 2, Banta Davis Fields, outlined in the draft
dated March 27, 2006 and as amended by the Board of Selectmen March 28, 2006 and as defined on
Site Plan entitled “Banta Davis, Phase 2”, dated March 28, 2006, sheet 1 – 34.
Budget/Warrant
Mrs. McKenzie presented a draft of the Warrant (dated 3/23/06) to the Board and she asked them
to review it one more time.
The second item she presented was a draft of the Warrant Book. Mr. Stevenson said that the Fin
Team reviewed and discussed this draft earlier today and he spoke about some of the comments that
were made. The Board made comments too and Mr. Stevenson brought up the discussion on the
how CPA debt was listed. There were suggestions on changes to that item.
The Warrant articles with expenditures were also discussed again.
Mr. Tice asked if a few more terms could be added to the glossary. Mrs. McKenzie will add the
terms he requested.
Chapter 70 Funding
Carlisle Public School Superintendent Marie Doyle was present to clarify some of the issues the
Board had the last time she spoke to them about the Ch. 70 Minimum Funding Proposal. Ms.
Doyle responded to the Board’s first question, which was where the funds would come from. She
said that all of the funds would derive from the general funds. She responded to another question
as to whether funds for one community would take away from another community. Ms. Doyle said
that the answer was no. The final question was whether she thought this legislation was likely to
pass. Ms. Doyle responded by saying what Cory Atkins said, which was ‘she believes a portion of
such a bill may pass, but it is unlikely that they will totally fund this proposal’.
On a motion made by Mr. Williams and seconded by Mr. Allison, it was unanimously VOTED to
support the Chapter 70 Minimum Funding Proposal that would provide a minimum of $2000 per
student to each city and town in Massachusetts.
Fees – Fire Chief & Town Clerk
Fire Chief David Flannery was present to talk about his recommendations for fire department fees
and revised ambulance fees. He said that he had a few increases he wanted to propose and most
important he wanted to talk about the fee increase for the new requirements for the carbon
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March 28, 2006
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monoxide detector inspections which will begin on March 31, 2006. Chief Flannery went through
the list of fees explaining why some of them went up; mainly due to the time it takes to perform the
inspection. The Board had some questions, particularly about the fireworks permit and Site
inspection for same, but they otherwise understanding and supportive of the fee increases.
On a motion made by Mr. Tice and seconded by Mr. Allison, it was unanimously VOTED to
approve to the proposed fees for the ambulance, applications, and permits/inspections, as proposed
by the Carlisle Fire Chief dated March 31, 2006.
Chief Flannery then spoke about the Ambulance fee Schedule. He went through the items and
explained why there were increases.
Town Clerk Charlene Hinton was present, but not to talk about fees, but instead to ask the Board to
allow her the use of the Clark Room on May 10th for newly elected official reception. On a motion
made by Mr. Tice and seconded by Mr. Williams, it was unanimously VOTED to grant the Town
Clerk permission to host a reception for elected candidates on May 10, 2006 from 6 p.m. to 9:30
p.m.
CPC Applications
The Board reviewed and discussed the applications to the Community Preservation Community.
The first one was the Bruce Freeman Trail Application for an amount up to $20,000 to cover the
engineering and design of Carlisle’s 700 ft. (roughly) of the trail. Mr. Stevenson asked the Board to
provide a motion to support this application to the Community Preservation Committee. On a
motion made by Mr. Tice, and seconded by Mr. Williams, it was unanimously VOTED that the
Board of Selectmen would like to sponsor an application to the Community Preservation
Committee for up to $20,000 to cover Carlisle’s our portion of the Bruce Freeman Trail.
The second one was the Affordable Accessory Apartments Application for $90,000. This money
will be used to create financial incentives in $15,000 increments to residents who meet the
requirements. On a motion made by Mr. Williams and seconded by Mr. Tice, it was unanimously
VOTED to approve the Application to the Community Preservation Committee for the Affordable
Accessory Apartments.
Mr. Williams spoke about the Coventry Woods application. He said that the development would be
smaller than originally planned. There will be 40 units: 29 units at market rate and 11 affordable
units. Mr. Williams then briefly spoke about a few possible ways of recapturing money on these
units. At the end, he said that we as a Board stepped in the middle of an on-going negotiation. Mr.
Stevenson said that the Board has to decide whether they as a Board support these negotiations.
Mr. Allison said that there are a lot of ‘what ifs? Mr. Stevenson said that he thinks that this is a
worthwhile debate or debate to have around Town whether or not we should be spending $200,000
on this development. Mr. Hult said we are rapidly gaining knowledge about 40B’s and in a year or
two we will be more aggressive and doing this the way we want to do it, versus reacting to things as
they come in the front door. He thought that this was a good thing to do.
On a motion made by Mr. Allison and seconded by Mr. Tice, it was unanimously VOTED to
support the application to the CPC for $200,000 for the Coventry Woods project to include twelve
(11) affordable units.
The meeting adjourned at 10:10 p.m.
Respectfully submitted by Margaret de Mare
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