BOARD OF SELECTMEN
April 11, 2006
Minutes
The Board of Selectmen met on Tuesday, April 11, 2006 in the Town Hall Clark Room. Selectmen
Douglas A.G. Stevenson, Richard A. Allison, Timothy F. Hult, William R. Tice, Jr., and John D.
Williams were present for this meeting. Town Administrator Madonna J. McKenzie was also
present.
Mr. Stevenson announced that this is the first Board of Selectmen meeting that is being broadcast
live on public television. He thanked Mr. Tice and Mrs. McKenzie for their work in coordinating
this operation and working on a contract with CCTV, whose Board members he thanked: Rick
Pratts, Court Booth and Paul Dewey.
The meeting was called to order at 7:08 p.m. by Mr. Stevenson.
Town Administrator Report
Mrs. McKenzie said that Board has received many inquiries about the future of the Highland Building.
A discussion on the Highland Building will be held after Town Meeting.
The Board received a copy of the Open Space and Recreation Plan a short time ago. Mrs. McKenzie
informed the Board that they are requested to approve the plan. On a motion made by Mr.
Williams and seconded by Mr. Tice, it was unanimously VOTED to support the Carlisle Open
Space and Recreation Plan.
The Carlisle Public School Committee has invited the Board of Selectmen to a meeting on April 26th
at 7:00 p.m. in the School Library to review their Campus Master Plan.
The Board received a letter suggesting that the Senior Tax Program workers could be employed as
monitors of cars (checking for dump stickers) at the Transfer Station. Mrs. McKenzie said that she
discussed this idea with Gary Davis and Chief Sullivan, who both had concerns and it was ultimately
decided that the Carlisle Police would continue doing the spot checks. A letter will be sent to Mrs.
Jane Anderson who originally sent the suggestion to the Board of Selectmen.
Mrs. McKenzie presented three (3) contracts for the Board to sign, which were between the Town
of Carlisle and WSS Inc. dba Weston and Sampson Services for maintenance of the Wastewater
Treatment Facility. On a motion made by Mr. Hult and seconded by Mr. Tice, it was unanimously
VOTED to approve the agreement between the Town of Carlisle (Massachusetts) and WSS, Inc. for
maintenance of the Wastewater Treatment Facility, dated effective July 1, 2006.
The Warrant Book has been to the printer and some printed copies have been sent back to Town
Hall.
Mrs. McKenzie received a letter from the Massachusetts Commission on the Status of Women –
Unsung Heroines of Massachusetts for 2006, which included a picture poster of all the women nominated
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April 11, 2006
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for the aforementioned award. Mr. Hult said that he would give the poster to Mrs. Emmons,
Carlisle’s Unsung Heroine.
The Certificate of Decision /Banta Davis Site Plan Review Application was presented to the Board for
their signatures.
The Board discussed their meeting schedule for the month of May. The meetings will be on May 1st
and May 2nd (Town Meeting dates) and May 23rd and May 30th if necessary.
Mr. Stevenson spoke about Metropolitan Area Planning Council’s request that the Board complete
the nomination papers sent to Carlisle. On a motion made by Mr. Hult and seconded by Mr. Tice, it
was unanimously VOTED to nominate Sheldon Moll, chairman of the Bedford Board of Selectmen
as the official representative for the Metropolitan Area Planning council for the current year with the
understanding that Selectman Gordon Feltman will be the Designated Representative of Mr. Moll.
Mr. Stevenson reminded the Board that the Memorial Day Event will be held on Monday, May 29th
starting at 9:00 a.m.
Appointments/Reappointments
On a motion made by Mr. Tice and seconded by Mr. Williams, it was unanimously VOTED to
accept the resignation of Steve Lerner, who was representing the Town on the Hanscom Field
Advisory Committee.
On a motion made by Mr. Tice and seconded Mr. Williams, it was unanimously VOTED to accept
the resignation of Art Milliken from the Pedestrian and Bike Safety Committee.
Mrs. McKenzie reported that she learned today that Steve Moore, CPS Business Manager is
resigning from his position.
Minutes
The Minutes to the March 14th and March 22nd Board of Selectmen meetings were approved.
Public Hearing – Laying out of Wilkins Lane
Mr. Stevenson asked Mrs. McKenzie to go over the steps leading to Town Meeting on this matter.
At 7:30 Mr. Stevenson opened the Public Hearing. He asked if the Board of Selectmen had any
questions about Wilkins Lane, and the process of laying out the road. Mrs. McKenzie presented the
Plan (As-Built Plan and Profile) Prepared by Stamski & McNary, Inc. (showing Wilkins Lane and
areas surrounding same).
The one abutter who was present, Kelly Driscoll, urged the Board to accept Wilkins Lane as a Public
Way.
On a motion made by Mr. Tice and seconded by Mr. Hult, it was unanimously VOTED to close the
public hearing.
On a motion made by Mr. Tice and seconded by Mr. Williams, it was unanimously VOTED to
accept the laying out of Wilkins Lane as shown on Wilkins Lane, Carlisle, Mass. (Middlesex County)
by Stamski & McNary, dated Nov. 6, 2003.
Affordable Housing Trust/
Joint Meeting with the Housing Authority
Steven Pearlman, Alan Lehotsky, and Susan Stamps were present from the Carlisle Housing
Authority. Attorneys Paul DeRensis and Lou Ross were present from Deutsch Williams. Mr.
Stevenson said that a draft of a Declaration of Trust has been provided for the Board to review. He
said that Attorney Ross would lead the discussion and answer questions about the Housing Trust.
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He said that the purpose of a Housing Trust is to create and maintain affordable housing in the
Town. Attorney Ross said that the Trust is set-up with a minimum of five (5) trustees. The Board
of Selectmen is a statutory requirement in the trustee membership.
A Trust is an entity that can conduct real estate transactions and can spend money without a Town
Meeting vote. The Board had many questions and Attorney DeRensis clarified some issues about
the functions and capabilities of the trustees. He said that you can add as many checks and balances
into the Trust as you want. In reply to Susan Stamps, Attorney Ross said that Harvard, Andover
and Westford have Housing Trusts and Concord is considering one, but it is not like this one.
David Freedman from the Planning Board was also present. He asked a few questions about how
the Housing Authority and the Board of Selectmen would coordinate in this process. He also
questioned the use of the CPA money. Attorney DeRensis said that the money stays in the account
until it is spent. In other words, money put in the Trust, always stays in the Trust. Mr. Allison was
concerned that perhaps the Board was rushing into the Housing Trust before it has been thoroughly
thought out. Mr. Williams said that the Trust should be ‘bare bones’, that is, with the least amount
of restrictions. Susan said that the Housing Authority would be meeting the next evening. Mr.
Williams said he would be attending that meeting. Mr. Stevenson said the Board will discuss this
matter briefly at the April 25th meeting. He thanked Attorney’s Ross and De Rensis for attending
the meeting tonight.
Warrant Articles
The Board reviewed the Warrant Articles and they indicated which ones they supported.
Article 1 Town Reports - On a motion made by Mr. Tice and seconded by Mr. Williams, it was
unanimously voted to support Article 1.
Article 2 FY06 Budget Transfers - The Board decided to postpone making a decision on this
article.
Article 3 FY 06 Chap. 90 Adjustments - On a motion made by Mr. Tice and seconded by Mr.
Williams, it was unanimously voted to support Article 3.
Article 4 FY 06 CCRSD Supplemental Assessment -The Board decided to postpone making a
decision on this article.
Article 5 Salaries of Elected Officials - On a motion made by Mr. Tice and seconded by Mr.
Williams, it was unanimously voted to support Article 5.
Article 6 Operating Budget - On a motion made by Mr. Tice and seconded by Mr. Williams, it
was unanimously voted to support Article 6.
Article 7 Stabilization Fund Transfer - On a motion made by Mr. Williams and seconded by Mr.
Tice, it was unanimously voted to support Article 7.
Article 8 Housing Coordinator/Assistant to Town Administrator - Before the Board voted on
this Article there was a discussion over the job description and total amount an
assistant will cost, including benefits. Mrs. McKenzie said she will provide a job
description for their review. On a motion made by Mr. Williams and seconded by Mr.
Tice, it was unanimously voted to support Article 8.
Article 9 Increased Budget Funding – The override for the Carlisle Public Schools and Concord-
Carlisle Reg. High School both $75,000 each. On a motion made by Mr. Tice and
seconded by Mr. Williams, it was unanimously voted to support Article 9.
Article 10 Capital Equipment - On a motion made by Mr. Tice and seconded by Mr. Allison, it
was unanimously voted to support Article 10.
Article 11 CCRSD Improvements - Mr. Hult said that he would like to have further clarity on this
matter and he suggested delaying any decision until the next meeting.
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Article 12 CPS Boiler Replacement – The Board decided to postpone making a decision on this
article.
Article 13 Fire Truck - On a motion made by Mr. Tice and seconded by Mr. Allison, it was
unanimously voted to support Article 13.
Article 14 On a motion made by Mr. Tice and seconded by Mr. Williams, it was unanimously
voted to support Article 14.
Article 15 Banta Davis Recreational Fields - The Board decided to postpone making a decision on
this article.
Article 16 Transfer of Free Cash - The Board decided to postpone making a decision on this
article.
Article 17 Department Revolving Funds Authorization – On a motion made by Mr. Tice and
seconded by Mr. Williams, it was unanimously voted to support Article 17.
Article 18 FY07 Chap. 90 Authorization - On a motion made by Mr. Allison and seconded by Mr.
Williams, it was unanimously voted to support Article 18.
Article 19 Real Estate Tax Exemption – Although the Board proceeded with the following vote,
Mr. Stevenson said he would like to have more information on this before Town
Meeting. On a motion made by Mr. Allison and seconded by Mr. Tice, it was
unanimously voted to support Article 19.
Article 20 CCTV Contract - On a motion made by Mr. Tice and seconded by Mr. Williams, it was
unanimously voted to support Article 20.
Article 21 Acceptance of Emergency Access Easement - On a motion made by Mr. Williams and
seconded by Mr. Allison, it was unanimously voted to support Article 21.
Article 22 Acceptance of Easements Bedford Road Pathways – The Board decided to postpone
making a decision on this article.
Article 23 Town Ways/Acceptance of Wilkins Lane - On a motion made by Mr. Tice and
seconded by Mr. Williams, it was unanimously voted to support Article 23.
Article 24 Board of Health Inter-Municipal Mutual Aid Agreement - On a motion made by Mr.
Williams and seconded by Mr. Tice, it was unanimously voted to support Article 24.
Article 25 Affordable Housing Trust - The Board decided to postpone making a decision on this
article.
Article 26 CPA Authorization – Mr. Hult said that the following were approved at the
Community Preservation Committee meeting
Bruce Freeman Trail – up to $20,000(Open Space Reserve)
Historical Survey – up to $41,000 (Historical Reserve)
Affordable Accessory Apartments - $90,000 (Reserve for Affordable Housing)
Housing Implementation Plan - $50,000 (Housing Reserve)
Coventry Woods - $200,000
On a motion made by Mr. Williams and seconded by Mr. Tice, it was unanimously
voted to support the Town of Carlisle’s portion of the Bruce Freeman Trail
/Community Preservation Authorization of up to $20,000.
The Board decided to postpone making a decision on the Historical Survey CPA
authorization in the amount of $41,000.
On a motion made by Mr. Williams and seconded by Mr. Tice, it was unanimously
voted to support the CPA authorization of $90,000 for the Affordable Accessory
Apartments.
On a motion made by Mr. Hult and seconded by Mr. Williams, it was unanimously
voted to support the CPA authorization of $200,000 for Coventry Woods.
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Article 27 Wireless By-law Revisions - On a motion made by Mr. Williams and seconded by Mr.
Tice, it was unanimously voted to support Article 27.
Article 28 Accessory Apartment Bylaw Revisions - On a motion made by Mr. Tice and seconded
by Mr. Williams, it was unanimously voted to support Article 28.
Goals and Objectives
Mr. Stevenson said that he wanted to review the goals the Board prepared last summer. They
reviewed the following short-term high priority goals and gave various comments.
Short Term - High Priority Goals
1. 5-year Financial Plan – Mr. Stevenson said that the Board is doing a good job with the Town’s
finances. Mr. Hult said that the Board needs to take affordable housing one step further. He
suggested a planning day.
2. Cell Towers – due to the great amount of work of the by-law committee, a re-vised by-law is
on the Warrant.
3. Affordable Housing Plan – working on and need to do more in this area.
4. Police Chief – completed in December 2005.
5. Employee Appreciation and Feedback – still working in this area.
6. Develop and Implement Recreation Facility Plan – Banta Davis project is the main focus now.
7. Leverage Effectiveness of all Town Board & Committee through Leadership &
Communication - an all-Boards meeting and an all-chairs meeting took place.
8. Land Use Team – this group has been meeting regularly.
9. Technology Plan- making progress.
10. Space Use/Staffing Plan – not complete.
11. Tax Relief – needs more work.
12. Web Site – Virtual Town Hall in progress.
13. Pathways Mr. Hult said that the Pedestrian and Bike Safety Committee would meet with the
Land Use team later in April to discuss some work on the Pathways.
14. Town Building Committee – have not worked on this yet.
15. Access and Refinement of Policies & Procedures – some progress in this area
16. Wireless Town Common – some progress in this area, such as initial estimates on the work.
17. Volunteers – some success in this area.
18. Access to Permitting Procedures – needs work.
The meeting adjourned at 10:05 p.m.
Respectfully submitted by Margaret de Mare
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