Town of Carlisle
MASSACHUSETTS 01741
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Office of
PLANNING BOARD
66 Westford Street
Carlisle, Massachusetts 01741
Tel. (978) 369-9702
Fax (978) 369-4521
Minutes
June 13, 2011
Minutes 5/23/11
Bills
Budget
Senior Tax Worker Program FY2012
Elliott Farms Way
Associate Member Positions
Liaison Reports
Review of recommendations regarding the revision of the Carlisle Zoning bylaws and various boards’ Rules and Regulations to establish a comprehensive set of regulations and/or a land use and development bylaw [Amendments to SROSC regs.]
Discussion of strategy with regard to implementation of Settlement Agreement, Valchuis et al. v. Planning Board, Berry Corner Lane, Map 7, Parcel 29
Discussion of Planning Board initiatives and priorities for 2011-2012 term
Request to Carlisle to join Metro Boston Consortium for sustainable Communities and participate in seeking funding for Phase 2 o f MAGIC Suburban Mobility Transit Study (Request of MAPC)
Chair David Freedman called the meeting to order at 7:30 pm in the Clark Room of Town Hall. Members Michael Epstein, Tom Lane, Marc Lamere, Nathan Brown, Jeff Johnson, Jonathan Stevens, and Planning Administrator George Mansfield were present.
Gretchen Caywood (PB Administrative Assistant) and Mosquito reporter Bob Zielinski were also in attendance.
Minutes
The PB reviewed the draft Minutes from 5/23/11, and a few revisions were suggested. Johnson moved to approve the Minutes as amended, Stevens seconded and the motion was approved 7-0.
Senior Tax Worker Program FY2012
Planning Administrator Mansfield reported that the Town Hall departments had received applications for Senior Tax Workers for FY2012, which are due to the COA office by June 25th. He and Administrative Assistant Caywood will develop a list of projects/tasks that could be assigned to a tax worker in the PB office, and the Board will discuss at the next meeting whether submitting this application would be useful for the PB office and could be of benefit to the senior worker.
Elliott Farms Way
Chair Freedman explained that after the Elliott Common Drive Decision was filed with the Town Clerk, the Fire Department and the Building Commissioner asked the Town Administrator to arrange a meeting with the acting Police Chief, Town Counsel and representatives of the PB, since they were concerned about the PB’s decision on the naming and numbering of the common drive. The meeting took place on May 30th, after the appeal period for the Decision had expired without a challenge. Freedman had prepared a report summarizing the findings in and after the meeting regarding how the Decision was reached, and also confirming that another alternative suggested at the meeting would not be acceptable to the most directly affected abutter (121 Skelton Rd). This report was sent to all participants in
the meeting. The PB Decision will remain unchanged. Chair Freedman said that the meeting seemed to be a good first step in enhancing communications between the Fire Department and the PB.
Liaison Reports
PB member and BOH liaison Stevens reported on the recent BOH meeting, noting that the BOH had not yet had the opportunity to review the recently received Town Counsel opinion regarding their proposed noise regulations, and it will be discussed at their next meeting on June 21st. He also noted that the BOS plans to update their emergency plan and review their emergency procedures.
Review of recommendations regarding the revision of the Carlisle Zoning bylaws and various boards’ Rules and Regulations to establish a comprehensive set of regulations and/or a land use and development bylaw [Amendments to SROSC regs.]
Chair Freedman explained that these Regulations for Senior Residential Open Space Community Special Permits (SROSC’s) are the last of the various Rules and Regulations of the PB that slated for updating, both to reflect current “good practices” in land use permitting, as well as to make them consistent with each other and with the regulations of Carlisle’s other permit-granting Boards. Freedman reminded the Board that a consultant had advised that creating more consistency among the various land development Rules & Regulations would provide added protection for such regulations when and if challenged as part of a 40B application. The PB had revised its Subdivision, Common Drive Special Permit, and Conservation Cluster Special Permit regulations accordingly. The PB had
also begun modifying these SROSC Regulations in mid 2010, but until now did not have the opportunity to complete the revisions.
Copies of current proposed revisions to these Regulations (on file in the PB office) were circulated to the PB for their review. One recently proposed revision was to restore a paragraph that had been proposed for deletion pertaining to the use of common driveways (CDs) within SROSCs, encouraging their use. The Board reviewed the proposed revisions and all members were in agreement with these revisions.
Vice Chair Epstein moved that the PB approve its revised Rules and Regulations for Senior Residential Open Space Community Special Permits, Brown seconded and the motion was approved unanimously (7-0). Chair Freedman asked Administrative Assistant Caywood to finalize the Rules and Regulations document with the latest revisions, and to forward it to him for final review before posting to the Town website.
Discussion of Planning Board initiatives and priorities for 2011-2012 term
The PB briefly reviewed a draft list of its priorities/initiatives. Chair Freedman suggested that, at the next PB meeting on June 27th when the Housing Trust and Housing Authority will be present to review the proposed Affordable Accessory Apartment deed restriction, there may be an opportunity to ask them about their other initiatives and priorities regarding affordable housing.
On reviewing the list, Lamere suggested adding an update of the Town’s GIS data as an initiative, as he will be working with the PA and Stamski and McNary to specify electronic submission of plans as shapefiles (GIS format for plans). Freedman also noted that he will be working with former PB Chair Louise Hara and ConsCom Administrator Sylvia Willard to update the GIS base maps as part of the OS&R Plan revisions. Brown offered to speak with members of the Land Stewardship Committee regarding their document sharing format for plans and to coordinate development of a policy for application document control for the PB. Lane pointed out that another initiative may be to update the Residence M (senior housing) regulations, as there have been some preliminary discussions about possible expansion of
Village Court and these regs. have not been revised since 1981. Chair Freedman also mentioned as a possible initiative the development of LIP (Local Initiative Program) regulations regarding Town-sponsored 40B’s, as the Town currently does not have any such regulations. He suggested that this be discussed with the BOS, who administer these regs, and with whom the PB left this initiative a few years ago.
Epstein suggested that each PB member review the proposed initiatives list in terms of prioritizing and resource availability (including each member’s available time), and that this will be discussed at the next PB meeting. Chair Freedman said that regarding the goal of improving communication, he has spoken with Town Administrator Goddard and discussed the possibility of less than a quorum of PB and BOS members meeting periodically (perhaps rotating the representatives) to discuss mutual and Town goals. Goddard agreed that this is a good idea. Freedman asked Mansfield to ask Goddard when the annual BOS goals meeting is scheduled.
Chair Freedman explained that this initiatives list should be pursued in available time outside of applications, and asked that each member seriously consider which items should be top priorities.
Discussion of strategy with regard to implementation of Settlement Agreement, Valchuis et al. v. Planning Board, Berry Corner Lane, Map 7, Parcel 29
Chair Freedman explained that the next step in implementing this agreement is for both the PB and the PB’s engineer to agree that the repairs to the Lane have brought it up to roadway standards. Planning Administrator Mansfield has been to the site with the PB’s engineer, and the engineer has forwarded a letter certifying that the lane now conforms to the plan prepared in October 2009 and approved by the Board. Mansfield stated that he concurs with the engineer’s analysis, and that it would be appropriate for the PB to certify that the site conditions comply with the October 2009 plan. Chair Freedman added that at its recent meeting, ConsCom issued its Certificate of Compliance that their conditions have been met for the site. He noted that the roadway has been re-compacted and
regraded, and the drain cleanouts have been located and repaired.
Planning Administrator Mansfield summarized what remains to be done to finalize the Settlement Agreement and before the ANR can be signed. Per Section 2.2.e of the Settlement and Release Agreement dated May 30, 2007 (on file in the PB office), the as-built plan must be reviewed by the PB and the PB’s engineer to determine its compliance with the revised plan (October 2009). If it is found to be compliant, the balance of the escrow amount can be returned to the funding parties. In addition, the Agreement also requires that all Berry Corner Lane owners and abutters sign an agreement stating that no more than 6 single-family residence lots meeting zoning requirements may have access to the Lane, with the Vale/Valchuis lot (parcels 1 and 70) constituting the 6th lot,
and that this document shall be recorded at the Registry of Deeds and/or Land Court in the chain of title of each property on the Lane. Town Counsel and the counsel for Vale and Valchuis are checking to determine that this step has been completed.
At this point, Vice Chair Epstein moved that the PB approve the as-built plan prepared by Stamski & McNary, Inc. dated May 6, 2011 and revised May 10, 2011 for Berry Corner Lane in Carlisle, MA pursuant to Section 2.2.e of the Settlement and Release Agreement dated May 30, 2007, based upon the report by LandTech dated May 27, 2011 stating that the roadway repair was completed in conformance with the plan, pursuant to the Settlement and Release Agreement. Lane seconded the motion and it was approved unanimously (7-0).
Request to Carlisle to join Metro Boston Consortium for Sustainable Communities and participate in seeking funding for Phase 2 o f MAGIC Suburban Mobility Transit Study (Request of MAPC)
Planning Administrator Mansfield explained that the Town has received a request to participate in this regional planning study, and that it is up to the BOS to decide whether to participate. He noted that most other area towns are participating, and that there is no funding commitment by the Town. A representative (Mansfield or the Town Administrator) would be required to attend bi-monthly meetings. Mansfield said that Town Administrator Goddard has emailed him that this item is tentatively on the Agenda of the June 28th BOS meeting, allowing prior time for him and Mansfield to garner input from the COA, School and Recreation Commission on this matter, as these Town entities are the ones most likely to be involved in public transportation. Mansfield will work with Goddard on this matter
prior to the June 28 BOS meeting.
At 8:52pm, Brown moved and Lamere seconded the adjournment of the PB meeting. The motion was approved 7-0.
Respectfully Submitted,
Gretchen Caywood
Administrative Assistant
Carlisle Planning Board
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