The Town shall have a Municipal Facilities Committee consisting of five (5) full-time members and (2) alternates members appointed by the Board of Selectmen for annual terms. At least one member shall be a member of the School Committee, or its designee, pursuant to M.G.L. c. 71, §68.
The Committee shall be responsible, when authorized by the Board of Selectmen, and/or Town Meeting vote, for investigating and advising the Town regarding the design, construction, reconstruction, maintenance alteration or enlargement of all buildings and facilities owned by the Town or constructed on land owned, leased or operated by the Town. The buildings within the scope of the Committee include, but are not limited to, the waste water treatment plant, Library, Town Hall, police and fire buildings, Department of Public Works, Highland, and all school buildings. The Committee will also be responsible for developing and implementing long term maintenance plans and overseeing selection of maintenance contractors and major maintenance activities for all municipal facilities. The
Committee will also approve all Facility Projects that will be submitted to the long term capital committee for funding requests. The committee will establish and maintain a 10-year master plan for each facility that will assure that the facility will maintain level performance and does not deteriorate. All solicitations for maintenance and designer services and invitations for bids for construction shall be coordinated with the Town Administration through its Chief Procurement Officer, to assure compliance with the applicable provisions of the General Laws. The Town Administrator and Facilities Building Committee chair shall award and co-execute all services contracts and construction contracts. In support of construction projects, the Board of Selectmen shall appoint the department head and/or two (2) committee members for which a project is being planned or constructed as non-voting ex officio members of the Permanent Municipal Facilities Committee for the
duration of said project.
A. The funds for construction activities for facilities and for capital expenses of existing facilities shall be appropriated to and expended under the direction of the Committee.
B. Whenever funding approval is sought from Town Meeting, the Committee and the Board or committee for which a project is being planned, or capital expenses for a building being requested, shall provide a detailed report to Town Meeting that includes an explanation of the project need, scope of work, alternatives, schedule, costs, and how it fits into an overall cohesive plan.
C. Funding for some projects may also come from existing department budgets to enable the town to leverage services and contracts across municipal facilities.